How to Add a Printer on Windows 10

Hello readers! Are you having trouble adding a printer to your Windows 10 computer? If so, you’ve come to the right place! In this article, we will guide you through the necessary steps to get you up and printing in no time.

Steps to Add a Printer on Windows 10

Step 1: Check Compatibility

Before adding a printer, it’s important to ensure that it is compatible with your Windows 10 computer. Most printers will have this information listed on their packaging or in the manual. If you’re unsure, you can also search for your printer model online to see if it is compatible with Windows 10.

Step 2: Connect Your Printer to Your Computer

Once you’ve confirmed compatibility, connect your printer to your computer using a USB cable or Wi-Fi connection. If your printer is wireless, follow the manufacturer’s instructions for connecting it to your Wi-Fi network.

Step 3: Open Settings

Click on the Start menu and select “Settings” (the gear icon) to access your computer’s settings.

Step 4: Select “Devices”

In the settings menu, select “Devices” to access your computer’s connected devices.

Step 5: Select “Printers and Scanners”

Under the “Devices” menu, select “Printers & scanners” to access your printer settings.

Step 6: Click “Add a Printer or Scanner”

Click on the “Add a printer or scanner” button to initiate the printer setup process.

Step 7: Wait for Your Computer to Detect the Printer

Your computer will automatically begin searching for any printers connected to it. Wait for it to detect your printer.

Step 8: Select Your Printer from the List

Once your computer has detected your printer, it will appear in the list of available printers. Select your printer from the list and click “Add device”.

Step 9: Install Printer Drivers

Your computer will automatically install any necessary printer drivers. Follow any on-screen prompts to complete the installation process.

Step 10: Print a Test Page

Once your printer is successfully added, print a test page to ensure that it is working properly.

Step 11: Set Your Printer as Default (Optional)

If you want your new printer to be your default printer, go back to the “Printers & scanners” menu and select your printer. Click on “Manage” and then “Set as default”.

Step 12: Start Printing!

You’re now ready to start printing! Simply select “Print” from any document or file on your computer, and select your printer as the printing option.

Additional Tips and Tricks

1. Keep Your Drivers Up to Date

Regularly updating your printer drivers will ensure that your printer is running smoothly and makes it easier to add new printers in the future.

2. Use a Wireless Connection

Using a Wi-Fi connection instead of a USB cable can make it easier to connect and print from multiple devices.

3. Troubleshoot Common Issues

If you’re experiencing issues with your printer, try troubleshooting common problems like paper jams or connectivity issues.

4. Use Print Preview

Before printing a document or file, use print preview to ensure that it will look the way you want it to.

5. Customize Your Printer Settings

Customize your printer settings to match your preferences, like paper size, print quality, and more.

6. Print to PDF

Printing to PDF instead of paper copies can help save paper and ink, and make it easier to share digital copies of documents.

7. Use Print Management Software

Print management software can make it easier to manage multiple printers and keep track of printing costs.

8. Get Familiar with Your Printer’s Features

Take some time to familiarize yourself with your printer’s features, like double-sided printing, scanning, and more.

9. Adjust Printer Settings for Photos

If you’re printing photos, adjust your printer settings for optimal print quality.

10. Keep Your Printer Clean

Regularly clean your printer to ensure that it functions properly and produces high-quality prints. We hope this article has helped you successfully add a printer to your Windows 10 computer. If you’re still experiencing issues, consult your printer’s manual or contact the manufacturer for further support. Happy printing!

Advantages and Disadvantages of How to Add a Printer on Windows 10


1. Easy and Quick Installation – Windows 10 provides a smooth and fast installation process for printers, which can save you a lot of time.

2. Plug-and-Play Support – Most modern printers are already compatible with Windows 10 and can be easily integrated with your system.

3. Wide Range of Printers – Windows 10 supports a wide range of printers, from inkjet to laser printers, so you have plenty of options to choose from.

4. Feature-rich Printer Management – Windows 10 offers extensive printer management options which can be accessed from the Settings app.

5. Improved Connectivity – With Windows 10, you can easily connect to and print from printers on your home network.

6. Enhanced Security – The latest security features in Windows 10 ensure that your printer connections and the documents you print are safe and secure.

7. Increased Productivity – By adding a printer to your Windows 10 system, you can easily print out important documents, reports, or presentations, which can help boost your productivity.

8. Cost-effective – With a printer connected to Windows 10, you can easily print out documents and images from the comfort of your home, which can be cost-effective in the long run.

9. User-friendly Interface – The Windows 10 interface offers a user-friendly printer management system, which can be easily navigated even by beginners.

10. Improved Compatibility – Windows 10 offers enhanced compatibility with various software and hardware, making it easier to add and use printers.


1. Driver Compatibility Issues – Sometimes, there may be issues with driver compatibility, especially for older printers, which can cause installation problems.

2. Incompatibility with Older Systems – If you have an older computer or printer, it may not be compatible with Windows 10, which can be frustrating.

3. Connectivity Problems – You may experience connectivity issues if your printer is not connected properly or if there are network issues.

4. Slow Print Speeds – Depending on your printer and system configuration, you may experience slower print speeds with Windows 10.

5. Printer Maintenance – Like any other hardware, printers require maintenance, such as replacing ink cartridges or cleaning the print heads, which can be time-consuming and costly.

6. Cost of Printer and Supplies – Depending on the type of printer and the supplies needed, the cost of owning and maintaining a printer can add up over time.

7. Limited Features – While Windows 10 offers extensive printer management options, certain printers may have limited features or functionalities when connected to the system.

8. Technical Glitches – Windows 10 updates and system glitches can cause technical issues with printers, which can be frustrating to resolve.

9. Space Constraints – If you have limited desk or office space, adding a printer may take up valuable real estate and can be inconvenient.

10. Environmental Impact – Printing can have a negative impact on the environment, as it contributes to paper waste and carbon emissions, which is a concern for eco-conscious individuals.


1. How do I add a printer on Windows 10?

To add a printer on Windows 10, navigate to Settings > Devices > Printers & Scanners, then click on the “Add a printer or scanner” button and follow the on-screen instructions.

2. Can I add a wireless printer on Windows 10?

Yes, you can. Make sure your printer is connected to the same Wi-Fi network as your Windows 10 device, then follow the instructions in question 1 to add the printer.

3. How do I know if my printer is compatible with Windows 10?

You can check the manufacturer’s website for compatibility information or check the Windows Compatibility Center to see if your printer is listed.

4. I plugged in my printer, but Windows 10 isn’t recognizing it. What do I do?

Try restarting your computer and the printer, then make sure the printer is properly connected to your computer. If it still isn’t recognized, check the manufacturer’s website for driver updates or troubleshooting tips.

5. Can I use a VPN while printing on Windows 10?

Yes, you can use a VPN while printing on Windows 10, as long as the printer is properly installed and connected.

6. How do I set my default printer on Windows 10?

To set your default printer on Windows 10, navigate to Settings > Devices > Printers & Scanners, then click on the printer you want to make default and select “Set as default.”

7. How do I remove a printer on Windows 10?

To remove a printer on Windows 10, navigate to Settings > Devices > Printers & Scanners, then click on the printer you want to remove and select “Remove device.”

8. Can I print from my phone on Windows 10?

Yes, you can. Make sure your phone and your Windows 10 device are connected to the same Wi-Fi network, then download the appropriate app for your printer and follow the instructions to set up printing from your phone.

9. How do I print double-sided on Windows 10?

If your printer supports duplex printing, select “Print on Both Sides” in the print settings. If your printer doesn’t support duplex printing, you can manually print double-sided by printing odd-numbered pages, flipping the pages, then printing even-numbered pages.

10. Can I check my ink or toner levels on Windows 10?

Some printers have built-in software to check ink or toner levels, which you can access through the printer settings. You can also check ink or toner levels through the manufacturer’s software or by opening the printer properties in the Windows Control Panel.

11. How do I troubleshoot printing issues on Windows 10?

Check that your printer is properly connected and turned on, check that your driver is up to date, and check for any error messages in the printer queue. If the issue persists, check the manufacturer’s website or contact their customer support for troubleshooting tips.

12. Can I print to a PDF on Windows 10?

Yes, you can print to a PDF on Windows 10 by selecting “Microsoft Print to PDF” as your printer in the print settings.

13. How do I change my printer preferences on Windows 10?

To change your printer preferences on Windows 10, navigate to Settings > Devices > Printers & Scanners, then click on the printer you want to change and select “Manage.” From there, you can change your printer preferences, such as paper size, orientation, and quality.


Adding a printer to your Windows 10 computer might seem like a daunting task, but it is actually quite simple and straightforward. By following the steps outlined above, you can easily connect your printer to your computer, configure its settings, and start printing documents in no time. Whether you are using a wired or wireless printer, the steps are practically the same, and you should be able to complete the process in a matter of minutes.

Remember that if you encounter any issues during the process, you can always refer to the printer manufacturer’s website or contact their technical support for assistance. In this day and age, having a printer is almost a necessity, whether you need to print documents for work or school, or simply want to have physical copies of your favorite pictures or articles. By taking the time to set up your printer correctly, you can ensure that it will serve you well for years to come.


Thank you for reading this article on how to add a printer on Windows 10. We hope that you found it informative and helpful. If you have any questions or feedback, please feel free to leave a comment below. Remember to follow these steps carefully and take your time to set up your printer correctly. With a little bit of patience and attention to detail, you will be able to enjoy the benefits of having a printer in no time. Until next time, happy printing!