How to Add a Printer in Windows 10: Step by Step Guide

Hello readers, Are you having trouble adding a printer to your Windows 10 computer? Fret not, because we’ve got you covered! In this article, we will guide you on how to add a printer to your Windows 10 computer with ease.

Step-by-Step Guide

Step 1: Check Your Printer

Before you begin the setup process, ensure that your printer is turned on and properly connected to your computer. Check if it has sufficient ink or toner and paper.

Step 2: Go to Settings

Click the Windows Start button and select Settings. Alternatively, you can press the Windows key + I for a quicker route.

Step 3: Select Devices

Once you’re in Settings, click on Devices.

Step 4: Choose Printers & Scanners

Select the Printers & scanners option.

Step 5: Click Add a Printer or Scanner

Click on the Add a printer or scanner option. Windows will begin searching for available printers.

Step 6: Choose Your Printer

After a few seconds, your printer should appear on the screen. Click on it to select it.

Step 7: Install Driver

If your computer doesn’t have the necessary driver software for the printer, click on Install driver. Windows will search for the driver online, and you can select the one you want from the list.

Step 8: Set as Default Printer

Once the driver installation is complete, you can choose to set your newly added printer as the default printer.

Step 9: Test Your Printer

To ensure that everything is working properly, try printing a test page to confirm.

Step 10: Troubleshoot

If for some reason, the printer doesn’t work, try troubleshooting from the same Settings window under the Printers & scanners option.

Step 11: Contact Support

If you are still experiencing issues with your printer after troubleshooting, don’t hesitate to contact the printer’s support team for assistance.

Step 12: Enjoy Printing!

That’s it! You have successfully added a printer to your Windows 10 computer. Now, you can enjoy printing all your documents with ease.

Tips and Tricks for Printer Setup

1. Keep Your Drivers Up-to-Date

Make sure to keep your printer drivers up to date to avoid compatibility issues and ensure smooth operation.

2. Use High-Quality Paper and Ink

Using high-quality paper and ink will not only improve the quality of your prints but also prolong the lifespan of your printer.

3. Install Additional Software

Take advantage of additional software that comes bundled with your printer, such as scanning software, for even more functionality.

4. Use Wireless Printing

Take advantage of wireless printing to connect to your printer from anywhere in the room or even across the house.

5. Use a Dedicated Printer Server

If you have multiple devices that need to use the printer, consider setting up a dedicated printer server to make sharing easier.

6. Maintain Your Printer

Regularly clean your printer, replace ink or toner cartridges as needed, and perform routine maintenance to ensure the longevity of your printer.

7. Use Print Preview

Always use the print preview function to ensure that your prints will come out exactly as you want them before hitting the print button.

8. Experiment with Settings

Experiment with different print settings such as quality, brightness, and contrast to get the desired output.

9. Print Only What You Need

To save ink or toner, print only what you need. Avoid printing unnecessary documents or pages.

10. Recycling

Consider recycling your used ink or toner cartridges to help reduce waste and save the environment. In conclusion, adding a printer to your Windows 10 computer may seem daunting but following these simple steps will make the process a breeze. Remember to keep your printer properly maintained, use high-quality ink and paper, and take advantage of additional software to enhance your printing experience. Happy printing!

Advantages and Disadvantages of Adding a Printer in Windows 10


1. Easy installation process

2. Windows 10 automatically detects and finds the appropriate driver for your printer

3. No need to search for printer installation CDs or visit the manufacturer’s website for driver downloads

4. Option to connect to a printer wirelessly or with a USB cable

5. Compatibility with various printer brands and models

6. Ability to print from any application on your computer, not just specific software or programs

7. Convenient for printing multiple copies or printing documents from different computers

8. Option to set up default printer settings and preferences for future use

9. Convenient for users who frequently print documents or photos

10. Cost-effective compared to purchasing a new printer with compatible software for the computer


1. Potential driver compatibility issues with older printer models

2. May require manual installation and configuration for certain printer models

3. May experience printing delays or connection issues with wireless connections

4. Additional software or apps may need to be installed for advanced printer features such as scanning or wireless printing

5. May require a separate printer setup for multiple computers or users

6. May not be as streamlined as using a dedicated printing software

7. Regular software and driver updates may be required

8. May experience issues with printer ink or toner cartridges that are not compatible with Windows 10

9. Not all printer models may be compatible with Windows 10

10. Potential issues with printer functionality after updates or upgrades to Windows 10 operations system versions


1. How do I add a printer to Windows 10?

To add a printer to Windows 10, go to Settings > Devices > Printers & Scanners and click on “Add a printer or scanner.” Follow the on-screen instructions to connect your printer and install any necessary drivers.

2. How do I know if my printer is compatible with Windows 10?

You can check your printer’s compatibility with Windows 10 on the manufacturer’s website. Many newer printers are compatible with Windows 10 and will automatically install the necessary drivers.

3. How do I find my printer’s IP address?

You can find your printer’s IP address by printing a network configuration page or by checking the printer’s settings. Alternatively, you can use a network scanner tool to discover your printer’s IP address.

4. What if my printer is not automatically detected by Windows 10?

If your printer is not automatically detected by Windows 10, try connecting it via USB or manually adding it in the Printers & Scanners settings. You may also need to install the necessary drivers manually.

5. How do I set up a wireless printer?

To set up a wireless printer, connect it to your Wi-Fi network and follow the manufacturer’s instructions. You may also need to install any necessary drivers.

6. Can I print from my phone or tablet to a Windows 10 printer?

Yes, you can print from your phone or tablet to a Windows 10 printer using a third-party app or by connecting your device to the same Wi-Fi network as your printer.

7. How do I share a printer on a network?

To share a printer on a network, go to Printers & Scanners settings and click on “Add a printer or scanner.” Select the printer you want to share and click on “Manage.” From there, turn on printer sharing and choose the users who can access the printer.

8. How do I change default printer settings?

To change default printer settings, go to Printers & Scanners settings and select the printer you want to configure. Click on “Manage” and then “Printing preferences.” From there, you can adjust settings such as paper size and print quality.

9. How do I cancel a print job?

To cancel a print job, go to Printers & Scanners settings and select the printer that is currently printing. Click on “Open queue” and then right-click on the job you want to cancel. Select “Cancel” from the dropdown menu.

10. How do I troubleshoot printing issues?

You can troubleshoot printing issues by checking your printer’s connectivity, updating your drivers, and making sure your printer is selected as the default. You can also try restarting your printer or your computer.

11. How do I print from an app?

To print from an app, select the “Print” option and choose your printer from the list of available printers. You may need to configure the printer settings within the app itself.

12. How do I fax from Windows 10?

To fax from Windows 10, you will need a fax modem or an online fax service. You can then use Windows Fax and Scan to send and receive faxes.

13. How do I uninstall a printer from Windows 10?

To uninstall a printer from Windows 10, go to Printers & Scanners settings and select the printer you want to remove. Click on “Remove device” and follow the on-screen instructions.

How to Add a Printer in Windows 10

Adding a printer to Windows 10 is a simple task that you can do on your own. This process can be done using different methods, such as connecting the printer directly to your computer or connecting it through a network. Here is a step-by-step guide on how to add a printer in Windows 10.


By using the steps and tips discussed above, you can easily add a printer to your Windows 10 device. The process only takes a few minutes and you do not need to be a tech expert to get things done. Keep in mind that before purchasing a printer, it is important to check its compatibility with Windows 10 and ensure that it meets your printing needs.


Thank you for reading this article on how to add a printer in Windows 10. We hope that this guide has helped make the process easier for you. If you encounter any issues or have any questions, do not hesitate to contact us for assistance. Happy printing!