How to Add Printer to Windows 10: A General Guide

Hey there, Windows 10 users! Are you struggling to add a printer to your computer? Don’t worry, we’ve got your back. In this article, we’ll guide you through the process of adding a printer to Windows 10. So, let’s get started!

Step-by-Step Guide to Add a Printer to Windows 10

Step 1: Check Printer Compatibility and Drivers

First and foremost, ensure that your printer is compatible with Windows 10 and has the necessary drivers installed. You can check the compatibility and download the drivers from the manufacturer’s website.

Step 2: Connect Your Printer to Your Computer

Connect your printer to your computer using a USB cable or over a network, depending on your printer’s connectivity options.

Step 3: Open Settings

Click on the “Start” menu and select “Settings” from the list of options.

Step 4: Select “Devices”

In the settings window, select “Devices” to access the printer settings.

Step 5: Click on “Printers & scanners”

Click on “Printers & scanners” on the left panel of the “Devices” window.

Step 6: Click “Add a printer or scanner”

Click on the “Add a printer or scanner” button to start the printer detection process.

Step 7: Select Your Printer

After Windows 10 detects your printer, select it from the list of available printers.

Step 8: Install the Printer Drivers

If the necessary drivers are not installed, Windows 10 will prompt you to install them. Follow the installation process to complete the driver installation.

Step 9: Test Your Printer

Once the drivers are installed, test your printer by printing a test page.

Step 10: Customize Your Printer Settings

You can customize your printer settings by clicking on “Manage” after selecting your printer.

Step 11: Set as Default Printer

If you want to set your printer as the default printer, click on “Set as default” after selecting your printer.

Step 12: Restart Your Computer

Restart your computer to ensure that the changes take effect.

Additional Tips and Tricks

1. Use the Printer Manufacturer’s Software

It’s advisable to use the printer manufacturer’s software to install the drivers and set up your printer.

2. Use the Latest Drivers

Ensure that you have the latest drivers installed to avoid any compatibility issues.

3. Restart the Print Spooler Service

If you’re experiencing any printing issues, try restarting the Print Spooler service in the Services window.

4. Use Custom Print Settings

You can customize the print settings to optimize your printer’s performance and reduce ink or toner usage.

5. Share Your Printer

If you have multiple computers on your network, you can share your printer and allow other users to access it.

6. Update Windows 10

Make sure Windows 10 is up to date to avoid any compatibility issues and ensure optimal performance.

7. Use Print Preview

Before printing a document, use the print preview option to ensure that the page layout and formatting are correct.

8. Use a Wireless Connection

If your printer supports a wireless connection, consider using it to reduce cable clutter and increase flexibility.

9. Use Print Queues

Print queues allow you to manage multiple print jobs and prioritize them according to your needs.

10. Remove Unused Printers

If you’re no longer using a printer, remove it from your computer to free up space and reduce clutter in the Printer & scanners list. That’s it, folks! We hope this article helps you add a printer to your Windows 10 computer hassle-free. If you have any further queries, feel free to drop them in the comments section below.

Advantages and Disadvantages of Adding Printer to Windows 10


1. Convenience: Adding a printer to Windows 10 is very easy and convenient. It allows you to print your documents without any hassle.

2. Time-saving: With the help of a printer, you can easily print your documents in a matter of seconds. It saves a lot of time than manually writing the same document.

3. Availability: Most printers are compatible with Windows 10, which means you can easily add them to your system. You do not have to worry about the availability of the printer.

4. Accessibility: When you add a printer to Windows 10, it becomes easily accessible to everyone who has access to the computer. This is great for office or family use.

5. Capability: Windows 10 offers a wide range of printer capabilities such as automatic double-sided printing and wireless printing.

6. Options: Windows 10 provides you with a lot of options when it comes to adding a printer. You can add a wired or wireless printer, and it allows you to select the printer that fits your needs and budget.

7. Compatibility: Windows 10 has a driver database that is compatible with most printers. So, you do not have to worry about software compatibility issues.

8. Quality: Printing from a printer offers a higher quality than manual writing, which increases the overall quality of the document.

9. Eco-friendly: Printing can help reduce paper usage by making use of digital documents. This is a great way to be more eco-friendly.

10. Cost-effective: If you choose the right printer, it can be a cost-effective option for printing documents in the long run.


1. Cost: Purchasing a printer can be an expensive investment for some people.

2. Maintenance: Regular maintenance is required to keep the printer in good working condition. This can be time-consuming and expensive.

3. Technical Issues: Printer driver conflicts and connectivity issues can sometimes be difficult to resolve, and may require technical support.

4. Ink or Toner: The cost of ink or toner can accumulate over time, making printing expensive in the long run.

5. Noisy: Printers can be noisy, which may be a distraction for some people.

6. Limited Mobility: If you have a wired printer, your mobility is limited to wherever the printer is located.

7. Space: Printers can take up a lot of space, which may be a problem for some people who have limited space.

8. Power: Printers consume power when they are in use, which can increase your electricity bill.

9. Environmental Impact: The disposal of ink cartridges and toners can have a negative impact on the environment.

10. Replacement: If your printer becomes outdated or damaged, you will need to replace it, which can be a hassle and expensive.


1. Where can I find the printer settings in Windows 10?

You can find the printer settings by going to the Control Panel or by searching for “Printers & Scanners” in the Start Menu.

2. Do I need to download drivers for my printer?

It depends on the printer brand and model. Some printers automatically install the drivers when connected to the computer through a USB or wireless connection. For others, you may need to download and install the drivers from the manufacturer’s website.

3. How do I add a printer that is on the network?

You can add a network printer by going to the Printers & Scanners settings, clicking on “Add a printer or scanner”, and then selecting “The printer that I want isn’t listed”. From there, you can select “Add a printer using a TCP/IP address or hostname” and follow the prompts to install the printer.

4. Why isn’t my printer showing up in the list of available printers?

There could be a few reasons why your printer isn’t showing up, including a faulty connection, outdated drivers, or the printer not being turned on. Try troubleshooting the issue by checking the printer’s connection, updating drivers, and making sure the printer is turned on and connected to the network.

5. Can I use a printer that is connected to another computer?

Yes, you can use a printer that is connected to another computer through a network. You will need to share the printer on the original computer and then add it to the list of available printers on your own computer. Follow the steps for adding a network printer as mentioned in FAQ #3.

6. What do I do if I’m having trouble installing the printer?

If you’re having trouble installing the printer, try restarting the computer and the printer, checking the connection, and updating the drivers. You can also try contacting the manufacturer’s support team for further assistance.

7. How do I set the default printer?

You can set the default printer by going to the Printers & Scanners settings and selecting the printer you want to make the default. Click on “Manage” and then “Set as default” to make the change.

8. Can I add a printer without a USB cable?

Yes, you can add a printer without a USB cable by connecting to the printer through a wireless network or Bluetooth connection. Follow the prompts to set up the connection and install the printer.

9. Do all printers work with Windows 10?

Most modern printers will work with Windows 10, but it’s always a good idea to check the manufacturer’s website for compatibility and driver support.

10. Why can’t I print after installing the printer?

If you’re having trouble printing after installing the printer, check to make sure the printer is turned on and connected to the network, the drivers are installed correctly, and the printer is set as the default printer. You can also try restarting both the computer and the printer.

11. Why is my printer printing slowly?

The speed of a printer can depend on factors such as the printer model, the print quality settings, and the size of the document being printed. Try adjusting the print quality or reducing the size of the document to improve printing speed.

12. Is it possible to print from a mobile device?

Yes, it is possible to print from a mobile device by connecting to a printer that supports mobile printing or by using a wireless network and a compatible printer app.

13. How do I remove a printer from my Windows 10 computer?

You can remove a printer from your computer by going to the Printers & Scanners settings, selecting the printer you want to remove, clicking on “Remove device”, and then confirming the action.

How to Add Printer to Windows 10

If you just switched to Windows 10 or bought a new printer and don’t know how to add it to your computer, don’t worry. Adding a printer to Windows 10 is a simple process and can be done in just a few steps.


Adding a printer to Windows 10 can be done easily by following the steps mentioned above. You just need to make sure your printer is connected to your computer, either through USB or Wi-Fi, and follow the on-screen instructions. Once the printer is added successfully, you can start printing your documents and pictures without any hassle.


Thank you for reading this article on how to add printer to Windows 10. We hope this has been helpful to you and you were able to add your printer to your computer with ease. If you have any questions or suggestions, please feel free to leave them in the comments section below.

Until next time, happy printing!