How to Copy Windows Screen Easily

Welcome to our article about how to copy windows screen! In today’s digital age, screen capture has become a very important tool for anyone who needs to communicate visually with others. Whether you are a teacher, a blogger, a tech support agent, or just someone who wants to save a memorable moment, taking a screenshot is a quick and easy way to capture what you see on your computer screen. In this article, we are going to show you 12 easy steps to copy your windows screen. We will provide a detailed explanation of each step to ensure that you can follow along and become proficient at taking screen captures.

Step by Step Guide to Copy Windows Screen

Step 1: Choose Your Screen Capture Tool

The first step in learning how to copy windows screen is to select a screen capture tool. There are many different screen capture tools available on the internet, some of which are free and others that require payment. Some popular screen capture tools include Lightshot, Greenshot, and Snagit.

Step 2: Install Your Screen Capture Tool

Once you have selected your screen capture tool, the next step is to install it on your computer. The installation process is usually straightforward and involves downloading the installation file from the internet and then running it on your computer.

Step 3: Launch Your Screen Capture Tool

After you have installed your screen capture tool, the next step is to launch it on your computer. You can usually find your screen capture tool in the Start menu or in your computer’s system tray.

Step 4: Choose Your Capture Area

After you have launched your screen capture tool, the next step is to choose your capture area. This can be done by using your cursor to drag a selection box over the desired area of your screen.

Step 5: Adjust Your Capture Settings

After you have selected your capture area, the next step is to adjust your capture settings. This may include selecting the file format of your screenshot, choosing the quality of the image, and deciding whether or not to include your cursor in the screenshot.

Step 6: Take Your Screenshot

Once you have adjusted your capture settings, the final step is to take your screenshot. This can usually be done by clicking a button or pressing a hotkey on your keyboard.

Step 7: Save Your Screenshot

After you have taken your screenshot, the next step is to save it to your computer. This can be done by choosing a file name and location and then clicking the save button.

Step 8: Edit Your Screenshot

After you have saved your screenshot, you may want to edit it to highlight certain areas, add annotations or modify some elements. In such a case, choose an image editing tool such as Paint, Photoshop or GIMP to make your edits.

Step 9: Share Your Screenshot

After you have edited your screenshot and are satisfied with the changes, the next step is to share it with others. This can be done by uploading it to a website, emailing it to someone, or sharing it on social media.

Step 10: Backup Your Screenshot

It is important to create backups of your screenshots to ensure that you do not lose them due to unforeseen accidents such as hard disk failure or accidental deletion. You can do this by saving your screenshots to cloud storage services or external drives.

Step 11: Practice Regularly

The only way to become proficient at taking screen captures is by practicing regularly. Make sure to use your screen capture tool as often as possible in order to become familiar with its various features and functions.

Step 12: Explore Advanced Features

Finally, once you become comfortable with the basic features of your screen capture tool, the next step is to explore its more advanced features. These may include automatic backups, time-stamped screenshots, and the ability to take screenshots of specific application windows.

Tips and Tricks for Copying Windows Screen

1. Use Hotkeys to Save Time

Many screen capture tools have hotkeys that allow you to take screenshots quickly and easily without having to click on various buttons. Make sure to memorize these hotkeys to save time and increase your efficiency.

2. Choose the Right File Format

When saving your screenshots, make sure to choose a file format that is suitable for your needs. For example, if you will be printing the screenshot, choose a high-resolution format such as PNG or JPG.

3. Consider Cloud Storage

Using cloud storage services like Google Drive, OneDrive or Dropbox can help you keep your screenshots accessible across multiple devices. Additionally, backing up your screenshots to the cloud is an easy way to ensure that you don’t lose them.

4. Annotate Your Screenshots

Annotation tools can help you add arrows, text, and other visual markers to your screenshots to highlight important points and aid in communication.

5. Use the Timer Feature

Many screen capture tools have a timer feature that allows you to delay taking the screenshot by a few seconds. This is especially useful when taking screenshots of menus, popups or any other elements that require mouse clicks.

6. Use Window Snapping

Some screen capture tools allow you to snap your capture area to specific windows on your screen. This is particularly useful when you need to capture a specific dialog box or window.

7. Invest in a High-Quality Screen Capture Tool

While there are many free screen capture tools available on the internet, investing in a high-quality tool can make a big difference in the quality and functionality of your screenshots.

8. Save Time with Batch Screenshotting

Many screen capture tools allow you to take multiple screenshots at once, which can be useful if you need to capture several elements on your screen.

9. Make Use of Undo/Redo Features

If you make a mistake while editing your screenshots, most screen capture tools have an undo/redo feature that lets you undo or redo your changes.

10. Stay Organized

Finally, make sure to organize your screenshots as you take them so that they are easy to find when you need them. This can include creating folders on your computer or using tags to categorize them. In conclusion, capturing screenshots is an essential tool for many computer users. With the right screen capture tool and some practice, anyone can learn how to copy their windows screen. By following the above 12 steps and using the tips and tricks we’ve provided, you’ll be well on your way to becoming a master screen capturer.

Advantages and Disadvantages of How to Copy Windows Screen


1. Easy to use: Copying Windows screen is an easy task that does not require any technical skills or knowledge.

2. Saves time: Copying the Windows screen saves time as compared to typing out or writing down the information manually, especially if the information is lengthy.

3. Increased accuracy: Copying the Windows screen helps avoid errors and mistakes, allowing for a more accurate transfer of information.

4. Sharing capabilities: Copied Windows screens can easily be shared with others, making it a great collaboration tool for work or personal use.

5. Multiple copying options: There are multiple ways to copy Windows screens, including keyboard shortcuts and third-party software, giving users the ability to choose the method that works best for them.

6. Better organization: Copied Windows screens can be stored digitally, making it easier to organize and reference later on.

7. Clearer visuals: Copied Windows screens can provide clearer visuals of data, making it easier to read and understand.

8. Compatibility: Copied Windows screens can be saved in a variety of formats which makes them compatible with other software applications.

9. Keeps formatting: Copying Windows screens preserves the formatting of the original text, allowing for a more polished finish to any document.

10. Reduced strain on eyes: Copied text from the Windows screen can be enlarged or adapted to suit any specific needs, which reduces eye strain when reading.


1. Copying large amounts of text can be time-consuming.

2. Some formatting may not copy, which may lead to inconsistencies in the finished document.

3. Copying from websites or web applications may lead to issues with copyright laws.

4. Copying Windows screens does not involve any critical thinking or analysis of the information, thereby reducing the benefits of learning through interpretation.

5. Copying and pasting can lead to errors, such as selecting the wrong text or copying over unnecessary information.

6. Copied screenshots can use a lot of storage space, leading to reduced system performance.

7. Copied information may become outdated quickly and require manual updates.

8. Copied information may not be accessible to individuals with visual impairments who require alternative formats.

9. Copying from certain applications or programs may not work due to technical limitations or restrictions.

10. Copied Windows screens may contain sensitive information that requires protection from unauthorized access.


1. How can I copy the contents of my Windows screen?

To copy the contents of your Windows screen, you can use the built-in Snipping Tool or press the Print Screen button on your keyboard. This will capture an image of your screen, after which you can paste it into an image editing or word processing program.

2. What is the Snipping Tool?

The Snipping Tool is a built-in screenshot utility in Windows that allows you to capture specific areas of your screen. It can be found in the Start menu under Windows Accessories or by searching for “Snipping Tool” in the search bar.

3. How do I use the Snipping Tool?

Once you open the Snipping Tool, click on “New” to select the area of the screen you want to copy. Once you’ve selected the area, save the image as a file or copy and paste it into another program.

4. What is the Print Screen button?

The Print Screen button is typically found on the upper right side of most keyboards. It can capture an image of your entire screen, which can then be pasted into an image editing or word processing program.

5. How do I paste an image I’ve copied from my screen?

To paste an image you’ve copied from your screen, simply open an image editing or word processing program and press “Ctrl + V” or right-click and select “Paste.”

6. What is the difference between the Print Screen button and the Snipping Tool?

The Print Screen button captures an image of your entire screen, while the Snipping Tool allows you to select a specific area of your screen to capture.

7. How do I save an image I’ve copied from my screen?

To save an image you’ve copied from your screen, simply open an image editing program and press “Ctrl + S” or go to “File” and select “Save As.”

8. Can I edit the image I’ve copied from my screen?

Yes, you can edit the image you’ve copied from your screen using an image editing program. This can include cropping the image, adding text, or adjusting the color or contrast.

9. What type of file is the image I’ve copied from my screen?

The image you’ve copied from your screen is typically in the .png or .jpeg file format.

10. How do I share the image I’ve copied from my screen?

You can share the image you’ve copied from your screen by attaching it to an email, uploading it to a website or social media platform, or sending it through an instant messaging service.

11. Can I copy a screenshot on a dual monitor setup?

Yes, you can copy a screenshot on a dual monitor setup by using the Snipping Tool to select the area of the screen you want to capture or pressing “Alt + Print Screen” to capture an image of the active window.

12. How can I quickly access the Snipping Tool?

You can quickly access the Snipping Tool by adding it to your taskbar or creating a desktop shortcut.

13. Are there any alternative screenshot utilities I can use?

Yes, there are many alternative screenshot utilities available for Windows, including Greenshot, Lightshot, and PicPick. These programs offer more advanced features and customization options than the built-in Snipping Tool.

How to Copy Windows Screen

Copying the windows screen can be useful in a lot of ways. It can be used for presentations, tutorials, or even just for personal use. However, the process of doing so may not be known to everyone. So, in this article, we will discuss how to copy windows screen with the help of few easy steps. Firstly, there are two options to copy the windows screen. One is by using the keyboard shortcut and the other is by using the snipping tool. The keyboard shortcut will take a snapshot of the whole screen whereas the snipping tool provides an option to capture a specific area of screen. To use the keyboard shortcut, simply press the “Print screen” button on your keyboard. This button is usually located towards the right-hand side of the F12 button. By pressing this button, the snapshot of the screen will be saved to the clipboard. Then, open any document or image software and select “Paste” option from the Edit menu. This will paste the copied image from the clipboard onto the document or image software. If you want to capture only a specific area of the screen, then you can use the Snipping Tool. To do this, go to Start menu and search for “Snipping Tool”. Once found, select the option and the tool will open. Now, choose the type of snip required from the toolbar (free form, rectangular, window, and full screen) and click on “New”. Then select the area of screen required for copying and click on “copy”. Then, paste the copied image onto the required document. In conclusion, copying windows screen is an easy task that can be achieved using the Print Screen button and the Snipping tool. These steps are simple and can be followed even by beginners. So, the next time you want to copy something from the screen, use these tips and make the process easier.


In today’s technology-driven era, screen capturing has become a very important aspect. With the help of capturing, one can create tutorials, presentations or even use it for personal use. This article has provided you with the simple steps, using which you can easily copy a windows screen. So, use these tips wisely and make the most out of it. See you again with more technology-related articles!